Expertise.com

Best Party Equipment Rental Services in Pittsburgh

Laurels
Laurels

We did the research for you!

Learn more
  • checkboxLicensing
  • checkboxUser Reviews
  • checkboxMystery Shopping Calls

Party Equipment Rental Services FAQs

Learn more
A-1 Rental, Inc. logo
Visit WebsiteWebsite

A-1 Rental, Inc.

Tarentum, PA 15084
Visit WebsiteWebsite

Business Description

A-1 Rental, Inc. brings 55 years of experience to event rental clients in Tarentum. The full-service rental company handles tents and canopies, chairs and tables, dance floors, tabletop, bars and accessories, china, candelabras, lighting, linens, screens, and audio/visual equipment. Additional services cover everything from baby equipment and numerous inflatables to picnic supplies and disposable table covers, and A-1 Rental also provides tools, equipment, and supplies for DIY home projects as well as larger construction projects including U-Hauls, floor sanders, scaffolding, pressure washers, drills, and concrete.

Professionalism:

We hire mystery shoppers to call our providers anonymously and evaluate them. Providers who respond quickly, answer questions thoroughly, and communicate politely score higher.
5.0
Responsiveness
Friendliness
Helpfulness
Detail
Black Pearl Party Tents logo
Visit WebsiteWebsite

Black Pearl Party Tents

Pittsburgh, PA 15223
Visit WebsiteWebsite

Business Description

Black Pearl Party Tents is a Pittsburgh event rental company. The family-owned and operated business is dedicated to making every event or wedding memorable and provides rentals for tents, tables, chairs including Chiavari chairs, and linens along with various accent lighting such as rope lighting, uplighting cafe lighting, and personalized gobo lighting. The team prides itself on having the newest top-of-the-line products, and clients can even make special requests for items that Black Pearl will purchase for their event.

Reputation:

We scour the internet for reviews from well-known resources. Each provider is evaluated based on the quality and quantity of their reviews, their presence on multiple review sites, and their average minimum rating.
5.0
Google
5.0 / 5 (13)
Facebook
5.0 / 5 (2)
Yelp
5.0 / 5 (1)
Elegant Chair Cover Designs logo
Visit WebsiteWebsite

Elegant Chair Cover Designs

Pittsburgh, PA 15205
Visit WebsiteWebsite

Business Description

Elegant Chair Cover Designs handles event rentals in the Pittsburgh area. The family-owned company specializes in pristine chair covers and sashes that are cleaned and pressed after every event, and customers also have access to Chiavari chairs, cocktail tables, plush lounge furniture, and DIY LED uplighting in over 50 colors. The team has a reputation for top-quality customer care and products, thorough services, and flexible scheduling for set-ups and pickups, and images of past events that used Elegant Chair Cover Designs can be seen on its site.

Reputation:

We scour the internet for reviews from well-known resources. Each provider is evaluated based on the quality and quantity of their reviews, their presence on multiple review sites, and their average minimum rating.
4.8
Google
4.8 / 5 (34)

Professionalism:

We hire mystery shoppers to call our providers anonymously and evaluate them. Providers who respond quickly, answer questions thoroughly, and communicate politely score higher.
5.0
Responsiveness
Friendliness
Helpfulness
Detail
Eventioneers logo
Visit WebsiteWebsite

Eventioneers

Wexford, PA 15090
Visit WebsiteWebsite

Business Description

Eventioneers has been providing party rentals in Wexford for almost 20 years. The family-owned business is known for top-quality service and installation along with rental equipment and supplies that are in excellent condition, and available products include tents, numerous inflatables for kids, tables and chairs, linens, food and beverage items, catering support equipment, and even a dunk tank. Eventioneers also works with top caterers, photographers, DJs, magicians, tribute bands, and other vendors to make any party or celebration truly special.

Reputation:

We scour the internet for reviews from well-known resources. Each provider is evaluated based on the quality and quantity of their reviews, their presence on multiple review sites, and their average minimum rating.
4.2
Facebook
3.2 / 5 (13)

Professionalism:

We hire mystery shoppers to call our providers anonymously and evaluate them. Providers who respond quickly, answer questions thoroughly, and communicate politely score higher.
5.0
Responsiveness
Friendliness
Helpfulness
Detail
Family Tent Rental logo
Visit WebsiteWebsite

Family Tent Rental

Jefferson Hills, PA 15025
Visit WebsiteWebsite

Business Description

Family Tent Rental is an event rental group in Jefferson Hills. The company offers inflatable moonbounces with different themes for kids, linens, tables, folding chairs, and wedding chairs including gold Chiavari chairs with ivory cushions. Additional party products include chiller tables, dance floors, decorative wine barrels, bars, generators, and even snow cone machines, and clients can choose between various pricing packages for pole tents, tables, and chairs. Family Tent Rental is family-owned and operated and is known for great prices and service.

Reputation:

We scour the internet for reviews from well-known resources. Each provider is evaluated based on the quality and quantity of their reviews, their presence on multiple review sites, and their average minimum rating.
5.0

Professionalism:

We hire mystery shoppers to call our providers anonymously and evaluate them. Providers who respond quickly, answer questions thoroughly, and communicate politely score higher.
5.0
Responsiveness
Friendliness
Helpfulness
Detail
J.V. Chujko Inc. logo
Visit WebsiteWebsite

J.V. Chujko Inc.

Mckees Rocks, PA 15136
Visit WebsiteWebsite

Business Description

J.V. Chujko Inc. has been an event rental company in McKees Rocks since 1948. The group offers a full menu of services including rentals of tents, skyboxes, seating systems, tables and chairs, staging and risers, fencing, drapery, security/crowd control railing, china and linens, catering supplies, carpeting, and dance floors. Clients can also request accent and theatrical lighting, power distribution, professional sound, audio/visual equipment, generators, stage management and consulting, and even a staff electrician to be on hand. Services are available for everything from corporate events, private parties, and press conferences to weddings, concerts, and festivals.

Reputation:

We scour the internet for reviews from well-known resources. Each provider is evaluated based on the quality and quantity of their reviews, their presence on multiple review sites, and their average minimum rating.
4.3
Google
4.1 / 5 (15)
Facebook
5.0 / 5 (5)

Professionalism:

We hire mystery shoppers to call our providers anonymously and evaluate them. Providers who respond quickly, answer questions thoroughly, and communicate politely score higher.
5.0
Responsiveness
Friendliness
Helpfulness
Detail
Just In Time Event Rentals logo
Visit WebsiteWebsite

Just In Time Event Rentals

Pittsburgh, PA 15201
Visit WebsiteWebsite

Business Description

Just In Time Event Rentals provides a variety of event and party supplies necessary for successful celebrations in the Pittsburgh area. Its founder, Justin Hargrove, has a background in operations management and can help clients design landscapes suited to any event's theme and demands. Hargrove and his team can provide round cocktail, farmhouse, and banquet tables designed to seat a specific number of guests. They can also set up pole tents that come with cathedral window sidewalls for more intimate gatherings.

Reputation:

We scour the internet for reviews from well-known resources. Each provider is evaluated based on the quality and quantity of their reviews, their presence on multiple review sites, and their average minimum rating.
5.0

Professionalism:

We hire mystery shoppers to call our providers anonymously and evaluate them. Providers who respond quickly, answer questions thoroughly, and communicate politely score higher.
5.0
Responsiveness
Friendliness
Helpfulness
Detail
PartySavvy logo
Visit WebsiteWebsite

PartySavvy

Monroeville, PA 15146
Visit WebsiteWebsite

Business Description

PartySavvy has been serving the community of Monroeville with party rentals for over 45 years. Clients can rely on expert service with full seating solutions, coordinated table settings, tents, dance floors and staging, chairs, tables, glassware, cooking equipment, and all beverage service needs for a small party to elaborate wedding. Specialty items for conventions such as pipe and drape, red carpets, and audio/visual equipment are also available. Clients receive full CAD drawings of the event floor plan, detailed checklists, prompt delivery and pickup, fully tested equipment that is ready to use, and professional, friendly staff.

Reputation:

We scour the internet for reviews from well-known resources. Each provider is evaluated based on the quality and quantity of their reviews, their presence on multiple review sites, and their average minimum rating.
5.0

Professionalism:

We hire mystery shoppers to call our providers anonymously and evaluate them. Providers who respond quickly, answer questions thoroughly, and communicate politely score higher.
5.0
Responsiveness
Friendliness
Helpfulness
Detail
United Inflatable Rides logo
Visit WebsiteWebsite

United Inflatable Rides

Irwin, PA 15642
Visit WebsiteWebsite

Business Description

United Inflatable Rides is a party rental company serving the community of Irwin. The group features numerous inflatable bouncers, slides, and combos as well as interactive games, dunk tanks, obstacle courses, laser tag, water games, water slides, and toddler playgrounds. Potential clients can also check out the company's school packages and carnival games, and additional services include entertainers, concessions, photo booths, tents, tables, and chairs, party extras, and inflatable movie screens. United Inflatable Rides specializes in large events, and corporate clients have included the Boy Scouts of America and Harley-Davidson Motor Company.

Professionalism:

We hire mystery shoppers to call our providers anonymously and evaluate them. Providers who respond quickly, answer questions thoroughly, and communicate politely score higher.
5.0
Responsiveness
Friendliness
Helpfulness
Detail
Back to Providers

Frequently Asked Questions

Introduction

If you’re planning a big event, such as a wedding reception, retirement party, graduation celebration, golden anniversary, or an outdoor corporate event, you likely need to rent party equipment. Event rental businesses supply equipment and other critical materials for parties and gatherings of all types and sizes. 

With rentals, you can host a spectacular event with all the necessities, along with any frills and extravagances you may desire. Renting is a convenient, cost-effective choice that saves you time and effort. But unless you’re an event planner or a serial party host, you may not have all the information you need to make an informed choice. Review these event rental FAQs to better understand the various options and services, pricing, and other important details about renting event supplies.

What is an event rental business?

Event rental businesses rent out party equipment and supplies for a fee. The items they provide are typically expensive or event-use-specific. So, renting the items for individual events makes more fiscal sense. Many companies include delivery and set up with their services, as well as equipment pick-up after the event.

Are event rental companies the same as caterers?

Caterers and event rental companies are not the same types of businesses, but they often work with one another. Food preparation and management are the services catering companies most commonly provide. However, full-service caterers also take care of acquiring much of the necessary party equipment, usually from an event rental business.

What services do event rental companies offer?

In addition to renting event supplies to consumers, event rental businesses often help their customers with planning, setup, and break down. Many companies offer packages categorized by event type. For example, weddings, special themed events, a popular party essentials package, and a deluxe bundle with trendy extras and luxury items. 

Do the delivery fees include setting up the equipment?

No. Equipment setup for large items, such as stages, tents, and dance floors is commonly included in the rental cost. Delivery fees are separate from the rental price and are typically charged by the round trip and include pickup. Standard delivery may only include a first-floor drop off.

Are setting up and breaking down the rental products included?

The rental price typically includes the setup and break down of equipment that requires assembly, such as tents, market umbrellas, stages, lounge furniture, and dance floors. It’s standard practice to charge an additional fee to arrange tables, chairs, and other non-assembly items. Prior arrangements must be made, as well.

What party rental equipment can you rent?

The list of available event rental supplies is extensive. Common items include outdoor equipment to host the party, such as tents and canopies. Tables, chairs, dishes, cutlery, dance floors, sound systems, and stages are popular party rental items. Specialty items such as bounce houses, concession machines, games, and décor items may be available too.

How far in advance should I begin planning and reserving rentals for my event?

Advance party planning timing is dependent upon the type and size of event. When planning a wedding reception, it's best to contact the event rental company a year before the ceremony. Three to six months of advance notice is usually adequate for other big events.   

Do you rent by the hour or day?

Renting by the day at a 24-hour rate is the most common leasing arrangement in the party equipment rental industry. Many event rental businesses offer discounted weekly and monthly rates, as well.

How much of an item should I reserve if I only have an estimated number of guests?

Based on common attendance guidelines, about 85% of local invitees usually attend a wedding. Only 55% of out-of-towners typically come. Most rental companies can provide additional tips for calculations, but generally, you should order 10-20% more than you need.

How do I know what size tent I need?

Party tent calculators are easily accessible online to estimate what size tent is required. Estimates are based on numerous factors, such as number of guests, type of dining, table shape, and the inclusion of additional features. Most rental companies also offer helpful guidelines to help you determine an adequate tent size.

Should I rent tent walls?

Tent sidewalls will add to the cost of your tent rental. Some hosts are also concerned about losing the outdoor atmosphere and cool breezes. However, tent walls provide protection in case of rain, wind gusts and storms. Choosing tent walls that can be rolled up is a flexible option. Climate-controlled tents perform better with walls.

Do you have to wash rental dishes?

There’s typically no requirement to wash rented dishes, glassware, and cutlery. In fact, most event rental companies ask that renters don't do so to prevent damage and breakage. However, renters are asked to remove food from dishes, rinse and separate silverware, and place glasses upside down in the provided racks.

What happens if I damage a piece of rental equipment?

Damage waivers are available for an additional cost to limit liability for equipment damage. If a renter doesn’t choose this optional insurance, they're responsible for any damages that occur while the items are in their possession. Read the rental equipment contract's fine print carefully to learn all the details.

What are the five stages of event planning?

Stage one is planning. Stage two is designing. Stage three is branding. Stage four is coordination and planning on the day of the event. Stage five is evaluating the event after it's happened.

How much do wedding rentals cost?

The size of the wedding and quality of the items impact the cost. But the national average is $425 to $1,000. The addition of an event tent raises the price considerably. Many companies offer wedding packages, so compare the cost of a bundle versus individual rental items, especially if it’s a small reception.

What are some typical wedding rentals?

Common rental items include tables, chairs, table settings, linens, table runners, decor, dance floors, and sound systems. Tents, canopies, audio/visual equipment, vases, candle holders, draperies, lighting, barware, and furniture are popular extras. Theme weddings require prop rentals. For example, a couple may rent an arch, flamingos, and a tiki bar for a beach-themed wedding.

How much does it cost to rent a wedding tent/chairs?

With the wide range of available options, the cost of renting tents and chairs can vary considerably. Generally, tent rental prices start at about $1,500 for 100 guests. Basic folding chairs average $1 each. However, the cost increases with quality, comfort, and style to about $6 to $8 per chair.

Read all FAQs