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Best Party Equipment Rental Services
2022

The Best Party Equipment Rental Services
Here Are The Top Party Equipment Rental Services
Sterling Party Rental, L.L.C.

Sterling Party Rental, L.L.C.

Sterling Party Rental, L.L.C. is an event rental company that has been serving clients throughout the Paterson area for over 21 years. The business carries a comprehensive array of rental products including audiovisual, barware, chairs, coat racks, cooking equipment, flatware, flooring and staging, lighting, linens, pipe and drape, serving pieces, tables, tent accessories, as well as tents and walkways. Past customers appreciate Sterling Party Rental, L.L.C. for its communicative team and affordable rates.

Paterson, NJ 07524

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High Style Rentals

High Style Rentals

High Style Rentals is a furniture and prop rental company that offers event décor solutions to clients in the New York City metro area. The business carries a broad selection of rental products including seating, tables, bars and back bars, bar stools, display and shelving, lighting, mirrors, pillows, rugs, vases, and outdoor furniture. High Style Rentals has been featured on The Knot.

Hicksville, NY 11801

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Abbotts Party Rental

Abbotts Party Rental

Founded in 2006, Abbott's Party Rental provides everything needed to make special events successful in the New York City metro area. The family-owned and operated firm offers everything from tables, chairs, table linens, and table settings to decor items, cooking equipment, and stages and platforms. Wait staff rental is also available. Abbott's Party Rental helps make kids' parties extra fun with cotton candy, sno-kone, and popcorn machines. Items are available for rental separately or in economical packages.

Bronx, NY 10466

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Atlas Party Rentals

Atlas Party Rentals

Atlas Party Rental is an event rental company that has been serving New York City and the tri-state area for more than 75 years. Its services include chair rentals, tent rentals, catering, and equipment rentals for setting up audio, video, and stage elements. It also sets up dance floors, elevated stages, kids' furniture, coat racks, and barricades depending on clients' requirements. Atlas Party Rental can also issue a certificate if clients wish to do so.

Mount Vernon, NY 10550

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PBJ Bouncers & Party Rentals

PBJ Bouncers & Party Rentals

For event rentals in the New York area, PBJ Bouncers & Party Rentals is an option. Founded in 2015, the business offers assistance with setting up items and free deliveries. Available equipment includes tables, chairs, tents, and bathroom trailers. The business also carries tents and accompanying accessories and lighting, and it has a particular focus on inflatables. Weddings and family reunions are examples of events it serves. When venue time restrictions apply, the company can handle same-day delivery and pickup.

Shirley, NY 11967

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Please B Seated

Please B Seated

Please B Seated is a full-service event rental business that provides exquisite event furniture for clients throughout the New York City area. The company carries a diverse selection of rental items, including seating, linens, serving pieces, dinnerware, glassware, flatware, tables and chairs, cooking equipment, bars, wine barrels, and décor pieces. Please B Seated has been featured on North Folk Weddings.

New York City, NY 10018

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Cabaret Party Rental

Cabaret Party Rental

Cabaret Party Rental is an event rental company in Staten Island that has been serving customers across the New York City metropolitan area for over 34 years. The business caters to corporate events, weddings, festivals, private parties, school events, and non-profit events and offers rental products such as tents, tables, chairs, dinnerware, bars, lighting, and event flooring as well as platforms and staging. Cabaret Party Rental also offers free estimates.

Staten Island, NY 10309

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PartyRentals.US

PartyRentals.US

PartyRentals.US is an event rental company that provides essential party supplies for clients in the Brooklyn area. The business offers a wide range of rental options including glassware, flatware, serving pieces, platters and trays, dinnerware, chairs, tables, lighting, flooring and staging, event accessories, linens, as well as tents and canopies. PartyRentals.US is accredited and rated A+ by the Better Business Bureau (BBB).

Brooklyn, NY 11231

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Alperson Party Rentals

Alperson Party Rentals

Alperson Party Rentals is an event equipment rental service that has been catering to customers in the Elmsford area for over 50 years. The business offers an extensive range of rental products including tables and chairs, tents, bar equipment, coat racks, cooking equipment, coffee service, glassware, dinnerware, flatware, linens, serving utensils, sound systems, dance floors, and staging. Alperson Party Rentals was presented with the Best of Westchester Magazine award in 2006.

Elmsford, NY 10523

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Big Dawg Party Rentals

Big Dawg Party Rentals

Big Dawg Party Rentals is an event rental company that offers party furniture and accessories to customers in the Brooklyn area. The shop features a wide array of rental products including bars, barware, candles, chafing dishes, chairs, dinnerware, event accessories, flatware, food service and kitchen equipment, furniture, glassware, lighting, linens, tents, pipe and drape, staging, and tables. Big Dawg Party Rentals has been featured on WeddingWire.

Brooklyn, NY 11231

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Expert Answers To Common Questions:

  1. Introduction
  2. What is an event rental business?
  3. Are event rental companies the same as caterers?
  4. What services do event rental companies offer?
  5. Do the delivery fees include setting up the equipment?
  6. Are setting up and breaking down the rental products included?
  7. What party rental equipment can you rent?
  8. How far in advance should I begin planning and reserving rentals for my event?
  9. Do you rent by the hour or day?
  10. How much of an item should I reserve if I only have an estimated number of guests?
  11. How do I know what size tent I need?
  12. Should I rent tent walls?
  13. Do you have to wash rental dishes?
  14. What happens if I damage a piece of rental equipment?
  15. What are the five stages of event planning?
  16. How much do wedding rentals cost?
  17. What are some typical wedding rentals?
  18. How much does it cost to rent a wedding tent/chairs?
Q: Introduction
A:
If you’re planning a big event, such as a wedding reception, retirement party, graduation celebration, golden anniversary, or an outdoor corporate event, you likely need to rent party equipment. Event rental businesses supply equipment and other critical materials for parties and gatherings of all types and sizes. 

With rentals, you can host a spectacular event with all the necessities, along with any frills and extravagances you may desire. Renting is a convenient, cost-effective choice that saves you time and effort. But unless you’re an event planner or a serial party host, you may not have all the information you need to make an informed choice. Review these event rental FAQs to better understand the various options and services, pricing, and other important details about renting event supplies.
Q: What is an event rental business?
A:
Event rental businesses rent out party equipment and supplies for a fee. The items they provide are typically expensive or event-use-specific. So, renting the items for individual events makes more fiscal sense. Many companies include delivery and set up with their services, as well as equipment pick-up after the event.
Q: Are event rental companies the same as caterers?
A:
Caterers and event rental companies are not the same types of businesses, but they often work with one another. Food preparation and management are the services catering companies most commonly provide. However, full-service caterers also take care of acquiring much of the necessary party equipment, usually from an event rental business.
Q: What services do event rental companies offer?
A:
In addition to renting event supplies to consumers, event rental businesses often help their customers with planning, setup, and break down. Many companies offer packages categorized by event type. For example, weddings, special themed events, a popular party essentials package, and a deluxe bundle with trendy extras and luxury items. 
Q: Do the delivery fees include setting up the equipment?
A:
No. Equipment setup for large items, such as stages, tents, and dance floors is commonly included in the rental cost. Delivery fees are separate from the rental price and are typically charged by the round trip and include pickup. Standard delivery may only include a first-floor drop off.
Q: Are setting up and breaking down the rental products included?
A:
The rental price typically includes the setup and break down of equipment that requires assembly, such as tents, market umbrellas, stages, lounge furniture, and dance floors. It’s standard practice to charge an additional fee to arrange tables, chairs, and other non-assembly items. Prior arrangements must be made, as well.
Q: What party rental equipment can you rent?
A:
The list of available event rental supplies is extensive. Common items include outdoor equipment to host the party, such as tents and canopies. Tables, chairs, dishes, cutlery, dance floors, sound systems, and stages are popular party rental items. Specialty items such as bounce houses, concession machines, games, and décor items may be available too.
Q: How far in advance should I begin planning and reserving rentals for my event?
A:
Advance party planning timing is dependent upon the type and size of event. When planning a wedding reception, it's best to contact the event rental company a year before the ceremony. Three to six months of advance notice is usually adequate for other big events.   
Q: Do you rent by the hour or day?
A:
Renting by the day at a 24-hour rate is the most common leasing arrangement in the party equipment rental industry. Many event rental businesses offer discounted weekly and monthly rates, as well.
Q: How much of an item should I reserve if I only have an estimated number of guests?
A:
Based on common attendance guidelines, about 85% of local invitees usually attend a wedding. Only 55% of out-of-towners typically come. Most rental companies can provide additional tips for calculations, but generally, you should order 10-20% more than you need.
Q: How do I know what size tent I need?
A:
Party tent calculators are easily accessible online to estimate what size tent is required. Estimates are based on numerous factors, such as number of guests, type of dining, table shape, and the inclusion of additional features. Most rental companies also offer helpful guidelines to help you determine an adequate tent size.
Q: Should I rent tent walls?
A:
Tent sidewalls will add to the cost of your tent rental. Some hosts are also concerned about losing the outdoor atmosphere and cool breezes. However, tent walls provide protection in case of rain, wind gusts and storms. Choosing tent walls that can be rolled up is a flexible option. Climate-controlled tents perform better with walls.
Q: Do you have to wash rental dishes?
A:
There’s typically no requirement to wash rented dishes, glassware, and cutlery. In fact, most event rental companies ask that renters don't do so to prevent damage and breakage. However, renters are asked to remove food from dishes, rinse and separate silverware, and place glasses upside down in the provided racks.
Q: What happens if I damage a piece of rental equipment?
A:
Damage waivers are available for an additional cost to limit liability for equipment damage. If a renter doesn’t choose this optional insurance, they're responsible for any damages that occur while the items are in their possession. Read the rental equipment contract's fine print carefully to learn all the details.
Q: What are the five stages of event planning?
A:
Stage one is planning. Stage two is designing. Stage three is branding. Stage four is coordination and planning on the day of the event. Stage five is evaluating the event after it's happened.
Q: How much do wedding rentals cost?
A:
The size of the wedding and quality of the items impact the cost. But the national average is $425 to $1,000. The addition of an event tent raises the price considerably. Many companies offer wedding packages, so compare the cost of a bundle versus individual rental items, especially if it’s a small reception.
Q: What are some typical wedding rentals?
A:
Common rental items include tables, chairs, table settings, linens, table runners, decor, dance floors, and sound systems. Tents, canopies, audio/visual equipment, vases, candle holders, draperies, lighting, barware, and furniture are popular extras. Theme weddings require prop rentals. For example, a couple may rent an arch, flamingos, and a tiki bar for a beach-themed wedding.
Q: How much does it cost to rent a wedding tent/chairs?
A:
With the wide range of available options, the cost of renting tents and chairs can vary considerably. Generally, tent rental prices start at about $1,500 for 100 guests. Basic folding chairs average $1 each. However, the cost increases with quality, comfort, and style to about $6 to $8 per chair.